Photography Policies

    To protect the objects being photographed and the safety of other visitors, there are certain guidelines that must be followed when photographing at the Museum.

    General Visitors

    Courtesy of Nate Crouch Photography

    • Photography must be conducted without disruption to Museum operations or limitation to the accessibility of exhibitions, entrances/exits, doorways, pathways and high traffic areas.
    • To help preserve the outdoor sculptures, entering, climbing or standing on any water features or fountains is prohibited. Do not climb, lean or sit on any artworks or place props or equipment on them.
    • Flash photography, tripods, monopods (including selfie sticks) and other photographic equipment are not permitted in the galleries, Lilly House or Miller House.
    • Photography is permitted for private, noncommercial use only. Photographs may not be published, sold, reproduced, distributed or otherwise commercially exploited in any manner.
    • Unless otherwise noted, photography of temporary exhibitions or borrowed works of art is not permitted.

    Photography and Video Shoots

    Courtesy of Crowe’s Eye Photography

    All IMA garden locations require a permit for all photography and video shoots. In order to obtain a permit, available as a one year or single day pass, photographers must submit a completed application to the Rights and Reproductions Department, 317-923-1331 ext. 171 or 251 or permissions@imamuseum.org, at least two weeks prior to their arrival.

    Photo Shoot Application (PDF)

    It is important that all groups planning a shoot at the Museum adhere to the following guidelines to ensure the safety of our collection and the experience of future visitors:

    • All photography and video shoots with clients, professional or amateur, that utilize professional equipment require a pass.
    • One day pass fee of $50 covers two named photographers from one company.
    • Students may obtain a free one day pass only for the completion of class assignments by completing the photography application and providing a valid student ID. A maximum of 10 free passes will be permitted per year.
    • One year pass fee of $400 covers two named photographers from one company. More than two passes for one company will be charged a fee of $100 per additional photographer.
    • Photographer(s) are required to visibly display their pass while on any part of the Museum campus.
    • Payment of fees is due with permit application.
    • The IMA gardens are open from 7am-7pm daily (9pm on Thursdays) for photography and video shoots. 100 Acres maintain dawn-dusk open hours.
    • Access is limited to the date approved based upon submitted permit application.
    • Submission of a head shot (JPG file) is required when applying for a one year pass.
    • Original artworks and sculptures on the grounds of the IMA are protected by copyright and may not be photographed for the purposes of reproduction, publication, or copying.
    • Guests and photographers are not permitted to walk in plant beds or to move, rearrange, or handle any plants or planted containers in any way.
    • Shoots involving nudity are not permitted.
    • Shoots are not permitted inside the galleries or Oldfields–Lilly House.
    • Any groups requiring changing facilities must attain permission at least three weeks in advance for special accommodations. Additional fees may apply.

    The IMA reserves the right, at its sole discretion, to withhold and/or withdraw permission to shoot on its premises. IMA staff has the authority to approach anyone suspected of conducting a photography or video shoot and to enforce these rules. Failure to comply may result in removal from the premises. Please follow any verbal instructions you are given.

    Licensing & Location Shoots

    The IMA welcomes proposals for licensing and location shoots at the main IMA campus as well as at Miller House and Garden. The Rights and Reproductions Department will work with your team to assess applications, plan logistics and oversee on-site production.

    Media Photography Policy

    Media may photograph or film within designated areas of the IMA for the purpose of news coverage. All members of the media must make arrangements with the Public Affairs Department prior to their arrival.

    Frequently Asked Questions

    Courtesy of Zach Dobson Photography

    Why did the IMA institute this policy?
    The photography policy was created to protect the grounds and the artwork, both inside the museum and outdoors. Additionally, the policy allows the museum to control the number of photography and video shoots on the grounds at one time to lessen the disruptions to scheduled events.

    Where do I check-in for my shoot and access the gardens?
    All photographers and their clients should check in at the security booth in front of Garden Terrace across from Lot C.

    What is the best place to park for my shoot?
    We recommend that you park in Lot C across from the security booth where you will check in.

    I have a one year pass, why do I have to notify you every time I want to come out to shoot?
    Your shoot date/time and your client names will be given to security to allow you access to the grounds. We ask you give us at least a one week notice to ensure you are in the system (we are not in the office on the weekends to add photographers and notify security).

    What is considered a photography shoot requiring the purchase of a pass?
    The use of a tripod, monopod, lights, umbrellas, diffusers, detachable flash, multiple lenses, large photography bags, reflectors, props, etc. constitute professional equipment. Additionally, shoots that are works for hire, involve client photography, or involve the exchange of money for a service rendered require a pass.

    What if I purchase a single day pass and it rains?
    Contact theRights & Reproductions Department to reschedule your shoot. A replacement pass will be issued to you at no charge.

    I want to use a video camera on the grounds. Do I need a pass?
    Yes, video shoots are handled the same as still photography. Please purchase a pass for your shoot.

    I’m just a visitor to the IMA. Can I upload my personal pictures to social media sites?
    Yes! The IMA encourages you to share the images from your visit, as long as they are not available for someone to purchase or are being used to market a business in any way.

    I’m just a visitor to the IMA, but I own a SLR or DSLR “professional” camera. Can I bring this camera to photograph while visiting the museum with my family?
    Yes, as long as you only have the camera. The addition of multiple lenses, large photography bag, tripod, etc. will give the impression you are here for a shoot and not just visiting the museum.

    We are a group/club of photography enthusiasts wanting to shoot on the grounds. Do we need passes?
    Yes, photography groups/clubs should notify theRights & Reproductions Department of their intended outing. Documentation from the organizing club/business should be provided and fees, if applicable, for use of the grounds for the shoot will be decided on an individual basis.