Copying and Publishing

Copying and Publishing

Warning concerning copyright law: The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purposes other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

All photocopying or other method of reproduction must be approved by the archives staff and in some cases the materials may be too fragile, too large, or have other restrictions which may prevent copying. The IMA Archives reserves the right to deny permission to copy collection materials at its discretion.

  • Supplying a copy is not an authorization to publish.
  • Permission to publish or reproduce in any form must be applied for separately. Please use the Reproduction Use Form.

Photocopies

Photocopies will be marked as “for research use only” and with the collection title and repository name, IMA Archives. The Reproduction Use Form listed above must be filled out and signed by the researcher.

  • Materials should be handled with care so as not to damage them.
  • No materials should be put through feeders on copiers but should be laid face down on the glass page by page.
  • Materials should not be pushed, folded, or otherwise forced to fit on the copier.
  • Photocopies should not be further reproduced or published.

Digital Cameras, Scanners, and other Digital Devices

Researchers may take digital photographs of IMA Archives materials for study purposes only, and as allowed by the IMA archives, based on the physical condition of the materials, copyright law, donor restrictions, and reading room rules. Before taking digital images, researchers must fill out the Digital Camera Use Form.

Digital Camera Use Form (PDF)

If researchers do not have a digital camera but would like digital files of archives materials, the archives can create low-res pdf digital reproductions for the same cost as photocopies. The images will be marked as “for research use only” and with the collection title and repository name, IMA Archives. These will not be publication quality images. Please see the Reproduction Use Policy for details associated with the use of images from archives materials. A Reproduction Use Form (provided above) must be filled out and signed by the researcher.

Reproduction Use Policy

The Museum owns the copyright to archival materials produced by the staff of the institution.

In the case of third party correspondence and manuscript collections, the Museum often has property right, not copyright, to letters, photographs, sound recordings, and other materials.

  • Authorization to publish or quote from manuscripts must be sought from the IMA Archives and the owner of the copyright (or the heirs, estate, or literary executor).
  • It is the responsibility of researchers to obtain permission from all copyright holders before publication.

Archives Reproduction Request Form (PDF)

Reproduction Fee Schedule (PDF)

A Reproduction Request Form must be filled out for each use request. The use agreement fees outlined in the Reproduction Fee Schedule are payable to the Indianapolis Museum of Art for permission to publish materials owned by the Museum.

The granting of permission to use material for publication does not absolve the publisher from securing permission from the copyright owners and payment of such additional fees as the copyright owners may require if the Indianapolis Museum of Art does not own the copyright or if the material is not in the public domain. The IMA Archives may require proof of copyright permissions in advance of providing or agreeing to use of reproductions. Users assume responsibility for questions of copyright and invasion of privacy that may arise from publication of the Indianapolis Museum of Art Archives materials.